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Privacy Policy

1. INTRODUCTION

This privacy statement explains how we will use the personal data you provide to us:

  • When you use our Website “HybridTeams.co.uk”

  • When you contact us by email or phone or through our Website, including when you apply for or request information from us, such as information about our products and services or employment or as a supplier.

 

We are the data controller in these circumstances, for the purposes of the General Data Protection Regulation ((EU) 2016/679) (“GDPR”) and any national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK.

References to “we”, “us”, “our” or “Hybrid Teams” in this privacy statement means Hybrid Teams Limited, a company registered in England and Wales with company number 14420717 whose registered office is at:

Hybrid Teams Limited

1st Floor, 3 Hobbs House

Harrovian Business Village

Bessborough Road, Harrow

United Kingdom, HA1 3EX

2. PERSONAL DATA WE COLLECT 

We collect personal data from or about you in a variety of ways:

  • Information you supply to us directly, such as your name, job title, contact details (email, address, telephone number), information about your business/employer, experience and qualifications etc – including when you register to receive our email newsletter updates, make an online enquiry, apply for a job, or establish a business relationship.

  • Information received from other sources – including information we receive about you from third parties such as employment references and website visits for the purposes of applying for a job and improving your user experience when visiting our Website respectively.

 

We use this information in a variety of ways including:

  • To provide you with information, products or services that you request from us, or which we think may interest you;

  • For the purposes of seeking qualified candidates for our recruitment activities;

  • To manage and further our business relationships and contracts with our clients and suppliers and to receive services from our suppliers;

  • To produce management information and create reports to assist with future marketing; and

  • For statistical, research, business and product development purposes.

If you are applying for a job with us please see our separate privacy notice for candidates explaining how we will use the personal data you provide to us during the recruitment process.

 

We also collect information on our server logs from your browser including your IP address, web-browser details, operating system details, and your activities whilst on the Website together with information about other websites that you have visited either before or after you have entered onto the Website.

 

We use this information to identify you when you return to the Website to ensure the content is presented as effectively for you and/or to customise the Website according to your interests. We also use this information for account administration purposes, to communicate with you, for market research purposes and to send you information about any of our products and services and for the purposes of fraud prevention or detection or security purposes.

 

We use technical methods such as cookies and web beacons to collect this information. Please see the ‘Cookies’ section below for further information.

We only keep your information for as long as is necessary to fulfil the purposes for which we originally collected it. We also retain personal data for so long as we consider it necessary for the purposes of complying with our legal or contractual obligations including those relating to our statutory and regulatory obligations and our financial, business or tax affairs . To determine the appropriate retention period for your personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and the applicable legal requirements.

 

Please note that, unless required to fulfil a contractual commitment to you, we do not accept any obligation to you to retain any or all of your personal data and we may delete it from our systems at any time.

3. USING YOUR PERSONAL DATA FOR MARKETING PURPOSES?

We will send you marketing material if you consent to us doing this or we have an existing business relationship with you or we have some other legitimate interest in doing so.

We will communicate with you through e-mail, or telephone. From time to time, we may send you news or updates or to inform you of any upgrades to our services, new features with the Website or any new and exciting products and services we have launched that we think you would be interested in. When we send you marketing material, we may monitor whether or not you open and/or click on the material that we send you.

We do not pass on your data to third parties for their marketing purposes. If this changes, we will obtain your express prior consent before passing on any data to third parties.

You may ask us at any time not to use your personal data for marketing purposes by contacting us at info@HybridTeams.co.uk

4. ACCESS TO YOUR PERSONAL DATA

We may share your personal data with selected third parties in order to assist us in communicating with you or to provide us with web hosting, security or authentication services or to support us in providing you with the products and services you have requested from us or to provide us with account management, administration and other related purposes. Wherever we do this we will ensure that we have put in place appropriate contractual protections to ensure that your personal data is processed by those third parties only for those purposes and in accordance with applicable data protection legislation.

5. SHARING YOUR PERSONAL DATA

We do not share your personal data with third parties, other than:

  • As set out elsewhere in this privacy statement; or

  • Where we have a contractual or legal obligation to do so because a third party (and not us) is the data controller of your personal data;

  • We believe it is necessary to disclose such information to legal enforcement agencies in order to investigate, prevent or detect any illegal activities, suspected fraud or any other situation involving threats to the physical safety of another person, to protect the integrity or security of the Website or for violations of our terms of use or as required by law.

  • We do share information about users with third parties in order to promote, sell or enhance the products and services we provide but we only disclose such information in an aggregated or anonymised form so that the information is incapable of identifying you as an individual.

6. LINKS

Our Website contains links to other websites such as social networks over which we have no control. You use these websites at your own risk and we are not responsible and assume no liability howsoever arising for privacy policies or practices of other websites to which you choose to link from the Website. We encourage you to review the privacy policies of those other websites so you can understand how they collect, use and share your information.

7. SECURITY

We have implemented reasonable technical and organisational measures designed to secure your personal information from accidental loss and from unauthorised access, use, alteration or disclosure.

However, since the internet is not a completely secure environment, we cannot ensure or warrant the security of any information you transmit to us. There is no guarantee that information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. Please note that emails, instant messaging, and similar means of communication with other users of the Website are not encrypted, and we strongly advise you not to communicate any confidential information through these means.

8. CHANGES TO THIS PRIVACY POLICY

If our privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures that you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

9. CONTACTING US

Address: 1st Floor, 3 Hobbs House Harrovian Business Village, Bessborough Road, Harrow, United Kingdom, HA1 3EX

Telephone No: +44 (0) 1923882818

 

Terms and Conditions last updated on 1st October 2023.

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